Support Jobs

Committee/support jobs are essential to the smooth operation of the Co-op. Each family is responsible for either serving on the Board of Directors or filling one support job each year. Jobs are typically selected during the summer and are held until the end of the school year. While the basic framework for support jobs is consistent year to year, there may be specific jobs created or eliminated each year based on the needs of the school and the talents of the community.

Committee/support jobs for the 2008-2009 school year are as follows:

Board Positions


Board Members are expected to attend scheduled Board meetings (typically once a month). As stated in the bylaws of the AACNS, a Board member may be removed after two absences.

PRESIDENT    Fosters a sense of community for membership. Gathers committee reports; composes and posts agenda one week prior to Board meetings. Delegates and appoints Board committee members. Presides at Board meetings and meetings of general membership, including orientation. In conjunction with Director, acts as a spokesperson and representative of the school to the larger community.*One-year Board position as President; one-year Board position as Past President, and one-year Board position as President-Elect.

PAST PRESIDENT    Works closely with the President on school business. Participates on special committees as needed. Takes an active role in special projects. Advises President and Board and provides continuity.*One-year Board position (see above).

PRESIDENT-ELECT    Works closely with President on school business. Chairs Board meetings in President’s absence and participates on various committees as needed and deemed appropriate. *One-year Board position as President-Elect; three-year commitment to the Board.

V.P.  FOR ADMINISTRATION    Plans and coordinates fall school orientation in conjunction with the Director. During the summer, updates members’ handbook, communicating with the office and staff. Administers and analyzes parent surveys in coordination with office and Board President.*One-year Board position.

SECRETARY    Takes minutes at Board meetings and distributes copies to Board members, advisory council, and trustees. Posts dates of upcoming Board meetings and current minutes for Co-op membership and Board members. Updates listserv calendar with Co-op community events. Writes Board briefs for newsletter. Arranges for purchase of school stationery as necessary. *One-year Board position.

SUPPORT JOB COORDINATOR    Assigns and coordinates Co-op support jobs in conjunction with Director and President-Elect. Acts as a facilitator and troubleshooter for the membership with regard to support jobs to ensure the smooth running of the Co-op.*Two-year Board position.

PUBLIC RELATIONS CHAIR    Advertises the needs of and disseminates information about the Co-op to print, radio, and television media. Works closely with various committees and the office to ensure successful community awareness/support, which may include, but is not limited to, writing newsletter articles about special events and thank you notes to contributors, and working along silent auction committees for printing needs. Maintains and updates alumni database and mailing labels.*Two-year Board position.

FUNDRAISING CHAIR    Takes an active role in brainstorming and planning fundraising events. Updates and coordinates with the office regarding fundraising ideas, events, and dates. Consults with Financial Chair. Coordinates, attends, and facilitates the work of the fundraising committees (e.g., Silent Auction, Spring Fair, T-shirts) and reports back to the office and the Board. *Two-year Board position.

BUILDING & OPERATIONS COORDINATOR    Acts as a liaison between the Board and the Building and Operations Committees. Coordinates playground and classroom safety and repair; workdays; and grounds and fence maintenance. Responsible for supervising three monthly scheduled workdays each school year. These are normally held on a Saturday from 8 until 12:00 noon.*One-year Board position.

ADVISORY COUNCIL    Serves in an advisory capacity on the Board. Includes Community Advisors and Alumni Liaison.

Room Representatives (all classes)

ROOM REPRESENTATIVES (6)    In coordination with the teacher, organizes helping parent calendar and schedules room meetings. Is available or arranges for a substitute teacher when necessary. Sets up system of class communications (usually email or listserv). Serves as the class liaison for sharing information about Silent Auction, Spring Fair, and other school-wide events. Helps arrange summer playgroups for families to meet each other and/or stay in touch.

Administrative

HEALTH OFFICER    Collects and files student health forms and immunization records. Ensures that student folders are current before the school year begins. Maintains first aid kits. Delivers health talk at parent orientation. Medical background or knowledge is desired.

FINANCIAL CHAIR (1) Arranges meetings and communications with Grant Writer and Foundation Liaison. Reports to Community Advisors to update financial standings to the Board. Advises the Fundraising Chair regarding the financial needs and goals of the year. Maintains communication with the Director.

GRANT WRITERS (2) Coordinates the submissions of grants from start to finish, including determining grant prospects, searching out applicable grants, drafting, and revising. Stays in communication with the office and Financial Chair regarding ideas and prospects.

AACNS FOUNDATION LIAISON (1) Maintains information and ideas regarding the AACNS Foundation. Works with Financial Advisor Chair and Grant Writer to plan immediate as well as long-term financial solutions.

AACNS FOUNDATION CHAIR (1)   Provides leadership of AANCS Foundation. Sets milestones for achieving Foundation Vision and Financial Goals. 

V.P. FOR ADMINISTRATION ASSISTANT    Assists the V.P. for Administration in planning and coordinating fall school orientation, updating the handbook, and administering and analyzing parent surveys.

Publicity/Outreach

NEWSLETTER    Solicits and edits articles for newsletter. Arranges layout, organizes for printing, and places newsletter in Co-op mailtubes. Coordinates with the Director.

COMMUNITY-BUILDING COORDINATORS (2)     Responsible for organizing a Back-to-School Night, monthly coffees/socials during school day, and several evening socials. Coordinates volunteer assistance for these events. Consults with office regarding dates and ideas.

WEBMASTER    Maintains web site and e-mail list as per office requests. Helps solicit advertising for the directory.

DIRECTORY    Compiles and prints annual staff and family directory prior to the school year.

DIRECTORY APPRENTICE/SALES   Solicits and compiles advertising for the directory. Learns ropes of directory to take over following year.

Fundraising

HOSPITALITY COORDINATOR (1) AND (3) ASSISTANTS    Coordinates the food and beverages for Co-op events. Works with Event Planners to coordinate the Silent Auction environment and food.

SILENT AUCTION DONATION AND DATA ENTRY (1) AND APPRENTICE (2)    Enters Silent Auction donation items into computer database and creates bid sheets and a database for thank you mail-outs. Works closely with Donation Procurers on accurate bid sheets for items.

SILENT AUCTION DONATION PROCURERS (7)   Responsible for getting 10 donations each for the Silent Auction. Intake auction items from membership and work with data entry committee to produce accurate bid sheets. Mount bid sheets with accompanying pertinent information about items. Work with Event Planners to coordinate items for auction.

SILENT AUCTION CO-CHAIR/DONATIONS (1)  SA Co-Chair/Donations works closely and alongside the Co-chair/Event, with the office and Fundraising Chair, to establish procurer meetings, auction timelines, and communications to the broader Co-op.

EVENT PLANNERS (2)  Work closely with Hospitality Committee and Donation Procurers to plan and prepare Silent Auction event. Communicate with Co-op community regarding the event and ways to help.

SILENT AUCTION CO-CHAIR/EVENT (1)   Maintains connection with Co-chair/Donations to ensure smooth transition from donation-gathering to auction. Works closely with and reports to the Co-chair/Donations, Fundraising Chair, and office to establish timelines and communications, ideas and progress.

SPRING FAIR COMMITTEECHAIR (1) AND MEMBERS (4)    Coordinates Spring Fair. Individual positions within this group are: (1) chair (2) food coordinator, (3) class booth coordinator, (4) entertainment and vendor coordinator, and (5) ticket and volunteer coordinator. Reports to Fundraising Chair and office regarding ideas and progress. Coordinates with Public Relations Chair to publicize event.

T-SHIRTS COORDINATOR (1) AND APPRENTICE (1)    Coordinates distribution and sale of T-shirts and other logo items—one in the fall and one in the spring. Communicates times and ideas with the office and Fundraising Chair. Also handles Small Fry.

Building and Operations

HOUSEKEEPING COORDINATOR (1)    Organizes towel/napkin washing, drying, and folding on site; keeps common areas and kitchen tidy.

PLAYGROUND COORDINATOR    Works with Director and Building and Operations Chair to determine committee tasks. Schedules playground enhancements and regular maintenance tasks. Communicates with and coordinates Playground Committee members regarding daily playground checks and other workdays.

PLAYGROUND COMMITTEE (3)    Works under direction of Playground Coordinator. Keeps playground clean/orderly on a regular basis. Conducts daily safety check of playground and logs results. Does routine repair work as needed (fence/ decks/equipment/etc.). Treats for ants/wasps/etc. as needed.

LANDSCAPE COORDINATOR (1)ASSISTANTS (3)    Coordinates new landscaping installation and communicates with and schedules committee members for landscape maintenance.Works with Landscape Coordinator to implement and maintain installations and ideas. Includes weeding, mowing, watering, leaf raking, and bagging as needed. There will be two landscape-only workdays scheduled in the fall and two in the spring.

WORKDAY ASSISTANTS (2)    Assists Building and Operations Coordinator in planning and coordinating monthly workdays. Each assistant is responsible for supervising three monthly scheduled workdays each school year. These are normally held on a Saturday from 8 until 12:00 noon.